How do I add a picture to an Item? ▾

To add a picture to an Item:

    1. Open the Item record, or create a new Item record and save it.
    2. Press the Add Picture button.
    3. If the Item picture is already on your hard disk, press Choose in the 'Buddy Picture' window to locate it. The picture must be a .jpg file.
    4. Alternatively, press the button with the camera icon marked 'Take a video snapshot' to take a photograph of the Item using your computer's camera.
    5. Scale the picture using the slider and, if the picture is too big, move the picture by dragging so that the part you need is in the centre of the frame (the part outside the frame will be cropped).
    6. Press the Set button to add the picture to the Item.
How do I change the design of the printed Invoice? ▾

To change the design of the printed Invoice:

    1. Go to the System module by pressing the Module button in the Master Control panel.
    2. Press the Forms button, also in the Master Control panel.
    3. Double-click INVOICE.
    4. Move objects by clicking and dragging.
    5. Edit objects by double-clicking.
    6. Remove objects by clicking on them and pressing the Backspace key on your keyboard.
    7. Add an object by clicking one of the buttons at the top of the window and then dragging a box with the mouse where you want the object to appear. For example, to add a field, first click the Field button, then click in the layout where you want the field to be, hold down the mouse button and drag a rectangle. A dialogue box will then open, where you can locate the field more precisely and choose the field that will be printed.
    8. Click Save to save the changed Invoice design.
How do I save the sort order in my record lists? ▾

To save the sort order of your record list:

    1. Select 'Save Position' from the Window Menu.
    2. Use this menu to manage your windows, including closing them and arranging them on screen.
    3. Save Position' will save the position and size of a particular window and, in browse and 'Paste Special' windows, the sort order you have selected, while 'Restore Position' will return the setting of the window to standard.
How do I issue a Credit Note? ▾

To issue a Credit Note:

    1. Open the Invoice that you need to credit.
    2. Open the 'Operations' drop-down menu (to the left of the Printer icon) and choose 'Create Credit Note'.
    3. The Credit Note will be created.
    4. Amend any details if needed.
    5. Check the OK box to approve the Credit Note, and press Save.
How do I remove rows from a record? ▾

To remove rows from a record:

  1. Open the record that you want to change.
  2. Click on the row number to select the row (the row number is on the extreme left of the row).
  3. Press the 'Backspace' key on your keyboard.
  4. To save the change press Save.
How do I delete a record? ▾

To delete a record:

Open the record, then press Cmd + Shift + D or select 'Delete' from the Record Menu.

It is not always possible to delete records. For example, you cannot delete Transactions or records that you have marked as OK. You cannot delete a Contact, Item or Account if you have used it in an Invoice or Purchase Invoice.
I have lost my main window. How do I display it again? ▾

To display the main window again:

Press Cmd + M or choose 'Master Control' from the File Menu.
Where is my data stored? ▾

To find your data:

Your data is stored in Home/Library/Application Support/Standard Accounts 6.3 USA.
How do I backup my data? ▾

To backup your data:

  1. Go to the System module by pressing the Module button in the Master Control panel.
  2. Press the Routines button, also in the Master Control panel.
  3. Press Exports.
  4. Select the Database Text Backup option.
  5. Press the Run button.
  6. Enter a 'Backup comment' e.g. the date of the backup and press Run.
  7. The Save dialog window will be opened. Provide a filename for the backup and choose where you want it to be saved.
  8. Press Save.
The backup file will be saved in the indicated location.
How do I print out my Chart of Accounts? ▾

To print Chart of Accounts:

  1. Go to the General Ledger module by pressing the Module button in the Master Control panel.
  2. Press the Reports button, also in the Master Control panel.
  3. Run the Chart of Accounts report.
How do I create a Fiscal Year? ▾

To create a Fiscal Year:

  1. Go to Settings >> Fiscal Years
  2. Enter a Code and Start and End Dates for your fiscal year.
NOTE:You will not be able to change the dates once you have entered transactional data in the database.
How can I reconcile my bank statement? ▾

To reconcile a bank statement:

  1. Go to the General Ledger by pressing the Module button in the Master Control panel.
  2. Press the Account Reconciliation button, also in the Master Control panel.
  3. In the Account Reconciliation window, enter a Period (large enough to cover all likely journal postings to the Bank Account).
  4. In Account, press Cmd + Return on your keyboard to choose your Bank Account.
  5. Check the Unreconciled box.
  6. Compare the list of postings with the bank statement. Where a posting is correctly shown on the statement, enter an "R" to the Rec field.
  7. If a posting appears in the bank statement but not in the list of unreconciled postings, you should add the posting to the Transaction register. Open the 'Operations' drop-down menu (to the left of the Printer icon) and choose 'Create G/L Transaction'. Enter the Transaction as normal. On closing the Transaction, choose 'Refresh' from the 'Operations' drop-down menu.
  8. Save the reconciliation information by selecting 'Confirm Reconciliation' from the 'Operations' drop-down menu
  9. Close the 'Account Reconciliation' window by clicking the close box.
How do I have pictures printed in Invoices? ▾

To print pictures in Invoices:

    You can have a picture such as a company logo printed once in each Invoice.

    1. Go to the System module by pressing the Module button in the Master Control panel.
    2. Press the Forms button, also in the Master Control panel.
    3. Double-click INVOICE.
    4. Press the Picture button towards the top of the window.
    5. Click in the Invoice where you want the field to be, hold down the mouse button and drag a rectangle.
    6. A dialogue box will then open, where you can locate the field more precisely.
    7. From the Picture Name field and press Cmd + Return on your keyboard to locate the picture file (which must be a .pdf or .pict file).
    8. Press OK to place the picture in the Invoice, and then save the Invoice.
How can I create a new Customer? ▾

To create a new Customer:

    1. Go to the Receivables by pressing the Module button in the Master Control panel.
    2. Press the Contacts button, also in the Master Control panel.
    3. Press the New button.
    4. In the new Contact record, the Customer box will be ticked automatically, signifying that the new Contact is a Customer.
    5. Enter the Customer's details and press Save.
How can I create a new Vendor? ▾

To create a new Vendor:

    1. Go to the Payables Module by pressing the Module button in the Master Control panel.
    2. Press the Contacts button, also in the Master Control panel.
    3. Press the New button.
    4. In the new Contact record, the Vendor box will be ticked automatically, signifying that the new Contact is a Vendor.
    5. Enter the Vendor's details and press Save.
What do the ⌘ + ⏎ symbols in a field mean? ▾

The symbols ⌘ + ⏎ mean:

These symbols indicate that a look-up menu is available from the field. To open the menu, press Cmd + Return on your keyboard.
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